Hostel Facilities Hostel notices Application for First time Allotment(Online) Hostel Application Form(Offline) Hostel / Room change Application (Online)

Sanjay Gandhi Postgraduate Institute of Medical Sciences (SGPGIMS) was established under the State Legislature Act in 1983. It was created by the state of Uttar Pradesh as a centre of excellence for providing medical care, education and research of the highest order. 

The SGPGI campus contains thirteen hostels; nine in MRA PG hostel complex; Old PG, New PG, Married PG, Unmarried PG, MRA-A, MRA-B / Transit, M1 hostel, M2 hostel and M3 hostel. They provide accommodation for MD/MS, DM, M.ch, MHA, Senior resident (Non-Acad.), Junior residents (Non-Acad.), post-doctoral and research students. Another 4 hostels are available for College of Medical Technology and College of Nursing students; CMT Boys hostel, CMT Girls Hostel, Girls Nursing hostel and Boys hostel (condominium). The provost office functions as the administrative wing that ensures a proper upkeep and functioning of all hostels and associated student welfare activities, such as mess and shops in accordance with the hostel rules and regulations. SGPGIMS is committed to provide a secure, hygienic and enjoyable environment to students. Provost office liaises with different departments and various sections to fulfil the above functions.

Following category of students will be provided accommodation in the MRA and PG Hostels.

(i) MD/MS, DM, M.ch, Senior resident (Non-Acad.), Junior residents (Non-Acad.),post-doctoral students, MHA.

(ii) Ph.D students enrolled at SGPGIMS

(iii) Scientists in the research projects and pool officers

(iv) Training students, officers accepted by SGPGIMS for training subject to availability of accommodation

(v) National, international workshops / conferences / seminars, subject to availability of accommodation

(vi) Any other as determined by Director, SGPGIMS

 

Following category of students are provided accommodation in the CMT Boys, CMT Girls, Girls Nursing hostel and Boys hostel (condominium).

• Students,College of Technology (Graduate and Postgraduate)
• Students,College or Nursing (Graduate and Postgraduate)

 

The list of hostels and eligibility of accommodation is provided as follows. In the event of exigency, the Provost may alter the type of accommodation to ensure maximum utilization of available accommodation.

Hostel	Numbers	Type	Eligibility
(i) Old PG Hostel  (Floor: G+2)	48	One room with single bed and attached separate toilet.	Unmarried candidates (DM / Mch / SRHS / Post-doctoral courses / Pool officer)
(ii) New PG (Floor: G+2)	106	One room with single bed and one toilet for 2 rooms.	Unmarried candidates (MD /MS/ MHA/ JR Non-Acad)
(iii) Married PG (Floor : G+2)	53	Two room set with toilet and kitchen.	Married candidates (DM / Mch / SRHS / Post-doctoral courses / Pool officer)
(iv) Unmarried PG (Floor : G+2)	50	One room with single bed and attached separate toilet	Unmarried candidates (DM / Mch / SRHS / Post-doctoral courses / Pool officer)
(v) MRA-A (Floor : G+2)	110	Two room set with toilet, kitchen and dining hall	Married candidates (DM / Mch / SRHS / Post-doctoral courses / Pool officer / MD / JR Non-Acad)
(vi) MRA-B /Transit (Floor : G+2)	66	22 flats of three rooms each, allotting one room to each resident	Unmarried candidates (MD / MHA/ JR Non-Acad), PhD, Research candidates
(vii) M1 Hostel (Floor : G+10)	100	Two room set with toilet, kitchen and balcony	DM / Mch / SRHS / Post-doctoral courses / Pool officer / MD /MS / JR Non-Acad candidates both married / unmarried by point system
(viii) M2 Hostel (Floor : G+10)	200	Two room set with toilet, kitchen and balcony	Same as M1
(ix) M3 Hostel (Floor : G+10)	100	Two room set with toilet, kitchen and balcony	PhD/ Research candidates both married / unmarried by point system
(x) CMT Boys hostel (G +6)	96	Single room offered on twin sharing basis, common toilets on each floor	CMT /CON students exclusively for boys.
(xi) CMT Girls Hostel	50	Single room offered on twin sharing basis, common toilets on each floor	CMT/CON students exclusively for girls.
(xii) Girls Nursing hostel	60	Single room offered on twin sharing basis, common toilets on each floor	CON/CMT students exclusively for girls.
(xiii) Boys hostel / Condominium.		Under renovation	CON / CMT students exclusively for boys.

 

Allotment

Allotment of hostel accommodation is done according to the rules and regulations framed by the Hostel Committee and endorsed by the Director, SGPGIMS, Lucknow.

The Provost of Hostels is the allotting authority; however, in order to expedite routine functioning, provost deputes warden to make the allotment on his / her behalf in accordance with the established rules and regulations. The allotment process of a particular hostel will be supervised by the concerned warden. The Provost in consultation with the wardens may modify the hostel allotment rules and regulations in the best interests of the institution. Allotment letter issued must be signed by the provost. Allotment of hostel accommodation is only on the basis of application made on prescribed form available in Provost office. All the Hostel forms (No dues form, vehicle pass form, residence proof form, application form for hostel accommodation single /married, Room change form, Wi-fi form etc.) are available in the Provost office / SGPGI website. 

 All the rooms are earmarked categorically.

1. It is mandatory for application forms to be submitted to the provost office, through proper channel. Hostel application should be attached with an appointment letter and joining report.
2. H.O.D of the department is the forwarding authority for Junior Residents, Senior Residents, MHA and post-doctoral candidates. Project guided or PI is the forwarding authority in case of PhD scholars and research students. For CMT and CON students, principle or nodal officer is the forwarding authority.
3. The application for married accommodation should be submitted with a valid proof of certificate of marriage with name of spouse (married accommodation is not available for MHA, CMT or CON students).

 

Steps in hostel allotment process for first time:

1. See the status of available hostel rooms in provost office / SGPGI website (hostel notices).
2. Candidate fills the Google form on SGPGI website for “Application for First time Allotment (Online)” by provost.
3. Deposit the duly filled hostel application form (Offline) to provost office.
4. Provisional allotment is made on the offline application form and signed by hostel staff and concerned warden.
5. Candidate receives the hostel keys.
6. Candidate writes e-mail to provost@sgpgi.ac.in for issue of allotment letter.
7. Allotment letter issued to hosteller after taking feedback from warden. Name of student moved from Google sheet “Application for First time Allotment” to the hostel occupant database.

 

Steps in applying for hostel / room change:

1. See the status of available rooms in provost office / SGPGI website (Hostel notices).
2. Submit Google form for “Hostel/Room Change Application (Online)” on SGPGI website. The wait list will be displayed on Provost Office notice board or website.
3. Submit duly filled hostel application form (Offline) to provost office with necessary enclosures.
4. After counselling, hostel change is made, and signed by hostel staff and concerned warden.
5. Candidate writes e-mail to provost@sgpgi.ac.in for issue of allotment letter mentioning new accommodation.
6. Allotment letter issued to hosteller after taking feedback from warden. Name of student removed from Google sheet “Hostel/Room Change Application (Online)” and added in new hostel in occupant database. Name removed from previous hostel accommodation.

 

Allotment and room change process

MRA PG hostel complex:

(i) In MRA PG complex, there are no separate male or female hostels.

(ii) For research students, the vacant rooms of MRA-B/Transit hostel are offered to freshers on first come first serve basis. Room vacancy in M3 is assessed every 2-3 months, and rooms allotted to eligible PhD / research candidates based on a waiting list (according to points). If there are vacancies left in M3 hostels, it may be offered to SR / JRs.

(iii) Vacant rooms (aside from M1 and M2) are offered to new senior / junior residents (freshers) as per eligibility, based on a first-come-first-serve basis.

(iv)  Room vacancies in M1, M2are assessed every 2-3 months, and rooms allotted to eligible SR/ JR based on a waiting list (according to points).

(v) If two or more applicants have the same score, priority will be given based on the date of joining at SGPGIMS. If there is still a tie, allotment will be decided through a lottery system.

 

Points Calculation for waitlist

Each applicant will accumulate points based on the following criteria:

 

• Duration of stay at SGPGIMS:
• 1 point for each completed month.
• Affiliation Points (Academic Program):
• DM/MCh: 10 points
• Post-doctoral fellow: 8 points
• SRHS, PDCC: 6 points
• JR (Acad / Non-Acad): 4 points
• PhD: 10
• Other research candidates: 4
• Bonus Points:
• Spouse Affiliation: If the spouse also works at SGPGIMS in the same capacity, 5 bonus points added.
• Children: 2 points for kids.
• Volunteer Work in Hostel Maintenance: Residents nominated / elected in any hostel sub-committee (e.g., mess, cultural, sanitation, etc) earn 10 bonus points.

 Total Points: The sum of all points from the criteria above will determine the final score of each applicant.

 

College of Medical Technology / College of Nursing students:

Separate hostels are allotted for male and female students. Allotment is made on first come first serve basis. If there is shortage of room, then preference will be given to candidates who are from outside Lucknow, and undergraduates over postgraduates. The allotments are made on twin sharing basis. The allotte should accept the allotted room within 7 days; otherwise allotment will be cancelled. If a hosteller is found to occupying a room with less than 60% attendance per month, then allotment may be subjected to cancellation, except in special circumstances like illness or prior permission.

For room change, a counselling session will be held every 2-3 months and available room will be allotted based on points. Each applicant will accumulate points based on the following criteria:

• Duration of Stay at SGPGIMS:
• 1 point for each completed month.
• Bonus Points:
• Volunteer Work in Hostel Maintenance: students nominated / elected in any hostel committee (e.g., mess, cultural, sanitation, etc) earn 10 bonus points.

If two or more applicants have the same score, priority will be given based on the date of joining at SGPGIMS. If there is still a tie, allotment will be decided through a lottery system.

Change of allotted accommodation. Change of room is allowed only twice during tenure of one course. Additional change of room is allowed to hostellers in emergency situations like fire / seepage/ fallen ceiling etc. with the approval of the warden. The room allotted may not necessarily be on the choice of the applicant. The provost has power to provide a resident with accessible room due to special circumstances (e.g. disabilities or a medical condition). In case of change in hostel, the resident should occupy the new accommodation within 7 days of the allotment failing which the allotment will be cancelled. Within 3 days of taking keys of the new accommodation the previous accommodation must be handed over to house keeper, failing which the provost would start a procedure for immediate vacation of one of the two accommodation occupied.

Eviction process

When the hosteller is leaving the hostel accommodation, he/she should send an e-mail to provost@sgpgi.ac.in. This helps in issue of no dues. For issue of no dues, first the hostel staff has to be contacted and any overstaying charges has to be paid. Finally, provost signs the no dues form. Failure to vacate hostel accommodation on time with or without permission shall invite levying of penal rent as applicable and / or eviction proceedings.